Each project is unique and as such the process can be tailored and varied to your specific requirements. The general process is outlined below. This process is discussed during the initial obligation free meeting along with information on our services and fees.

  • Preliminary
  • Concept Design
  • Developed Design
  • Detailed Documentation
  • Procurement
  • Contract Administration and Construction Observation


1. Preliminary

  • Set up project file
  • Inspect site and assess conditions and constraints
  • Confirm clients’ brief and requirements
  • Confirm adequacy of budget
  • Assess regulations, territorial authority rules, Certificate of Title and consent notices relevant to the site
  • Assess sustainability requirements
  • Research appropriate materials and technologies
  • Select secondary consultants likely to be required (to be engaged by client)
  • Arrange for consultant to carry out topographical survey and report to you
  • Arrange for consultant to carry out soils testing/geotechnical report and report to you
  • Prepare ‘as built’ drawings of existing structures from site measure and TA records
  • 2.

    Concept Design

    2. Concept Design

    Sketch drawings (CAD/Manual/Freehand) to explain concept design including:

    • site plan
    • floor plans
    • elevations
    • perspective views
  • 3.

    Developed Design

    3. Developed Design

    • Review and update brief and budget
    • Develop sketch drawings to formalise the design to a point where cost estimates can be obtained 
and Resource Consent applications lodged. The following will be provided:
      • site plan
      • detailed floor plans
      • detailed elevations
      • indicative sections
      • developed perspective views
      • interior perspective views
    • Prepare and submit PIM application
  • 4.

    Detailed Documentation

    4. Detailed Documentation

    • Review and update brief and budget
    • Prepare comprehensive documentation as required for Building Consent application and tender
    • Coordinate and review secondary consultants’ documentation
    • Prepare and submit Building Consent application
  • 5.


    5. Procurement

    • Agree with client on preferred method of contract pricing
    • Prepare Conditions of Tender, tender instructions and tender submission forms
    • Prepare Conditions of Contract
    • Assist in selection of tenderers
    • Invite contractors to tender
    • Respond to queries and provide additional information as required during the tender process
    • Receive tenders, analyse for compliance and accuracy and report to client
    • Notify successful and unsuccessful tenderers
    • Obtain confirmation of contractors’ insurances and bonds
    • Obtain confirmation of contractors’ LBP licences (construction, site and sub-trades)
  • 6.

    Contract Administration and Construction Observation

    6. Contract Administration and Construction Observation

    • Update documentation to include changes and conditions from Building Consent
    • Prepare contract documents for signing by client and contractor
    • Make periodic site visits
    • Review shop drawings, material samples and contractor submissions
    • Respond to requests for information or clarification by client and contractor
    • Arrange and attend site meetings, keep and distribute minutes
    • Coordinate consultants
    • Issue notices for variations
    • Assess contractors payment claims and issue payment certificates / payment schedules
    • Issue Practical Completion Certificate and defects liability list
    • Issue final certificate
    • Arrange for client to receive Code Compliance Certification, warranties etc
  • 7.

    Fee Structure

    7. Fee Structure

    Your architecture fees for providing the agreed services may be calculated on a Lump Sum Fee Basis, a Time Charge Fee Basis, a Percentage Fee Basis, or a combination of these depending on the budget, services offered and complexity of the project.